Established in 1926, as Indian
School of Mines, an Engineering college with emphasis to train young professionals in the
field of Mining and allied disciplines in line with the Royal School of Mining, under
Imperial College London, the institute has catered to the needs of the coal and mineral
mining industry by providing well trained professionals who have shepherded some of the
Navarathna companies in the field. Since then the institute has produced many Pioneering
Engineers and professionals who have excelled in various arenas in their profession. Many of
these Alumnus serve in Senior management bodies of notable companies in India and across the
globe. In the seminal years the Institute has catered to Mining and Mineral Engineering via
courses in Mining Engineering and Applied geology and later on in Petroleum Exploration
Applied Geophysics. In 1967 it was granted Deemed to be University status. Since 1975 it
offered courses on Mining machinery, Mineral Engineering and a variety of other
disciplines.
It was officially converted to Indian Institute of Technology, Dhanbad on
6th September 2016 by a Gazette notification after the nod of the Parliament.Now officially
known as Indian Institute of Technology (Indian School of Mines) Dhanbad, has 18
full-fledged departments offering undergraduate, postgraduate and doctoral level courses in
various branches of Engineering, Pure and Applied Sciences, Management and Humanities &
Social Sciences. IIT(ISM) has contributed significantly for the growth and development of
Mining, Mineral and Petroleum Exploration in India and abroad thus contributing to the
country’s Industrial development in last several decades. It has built research
collaborations with various universities and Technical Institutions across the globe and
thus contributed to the development of cutting-edge technologies in relevant areas.
| SL No | Letters / Orders | Download |
|---|---|---|
| 1 | Medium of Instruction and Examination |
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| 2 | Formula to convert OGPA to percentage |
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| 3 | Online Issuance of Bonafide Certificate |
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| SL No | Letters / Orders | Download |
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| SL No | Letters / Orders | Download |
|---|---|---|
| 1 | Academic Roadmap for Changing Registration from PG Program to Integrated PG-Ph.D. Program |
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| SL No | Letters / Orders | Download |
|---|
| Sn No | Application For | Form No | Download | Submitted to |
|---|---|---|---|---|
| 1 | Academic Overload / Underload | A1 | 
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| 2 | Adding/Dropping of Course(s) | A2 |
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| 3 | Application for Summer Semester | A3 |
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O/o Dean(Academic) |
| 4 | Application for Make-up Examination | A4 |
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| 5 | Reinstatement in Program | A5 |
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| 6 | Attendance Waiver Form | A6 |
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O/o Dean(Academic) |
| 7 | Migration Certificate | A9 |
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| 8 | Transcript | A12 |
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| 9 | Duplicate Certificates | A13 |
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| 10 | Verification of Degree/Grade Card/Other Documents | A14 |
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| 11 | Login Credential of Parent Portal, MIS, Institute Email | A15 |
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| 12 | Re-Issue of Identity Card | A16 |
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| 13 | Form for Offline Registration | A17 |
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| 14 | Form for Academic Helpdesk | A20 |
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HELPDESK
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| Sn No | Application For | Form No | Download | Submitted to |
|---|---|---|---|---|
| 1 | Scholarship (Dual Degree / Int. M.Tech Program) | UG1 |
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| 2 | Pursuing Internship / Academic Work | UG2 |
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HOD / Dean (IRAA)
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| 3 | Application form for Semester Leave | UG3 |
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Convener (DUGC) |
| Sn No | Application For | Form No | Download | Submitted to |
|---|---|---|---|---|
| 1 | Claiming Arrear of Assistantship / Scholarship | PG1 |
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HOD / Convener (DPGC) |
| 2 | Pursuing Research Internship / Academic Work | PG2 |
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Supervisor |
| 3 | Application for Changing Registration from PG to Integrated PG-Ph.D. | PG3 |
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Convener (DPGC) |
| 4 | Application for PG Diploma | PG4 |
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Convener (DPGC) |
| 5 | Receipt of Soft Copy of PG Thesis at Central Library | PG5 |
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Convener (DPGC) |
| 6 | Inclusion of External Co-Supervisor | PG6 |
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Supervisor |
| 7 | Application form for Semester Leave | PG7 |
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Supervisor / Convener (DPGC)
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| 8 | Intimation about the Industrial Internship | PG8 |
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Supervisor |
| 9 | Certificate for the Final Version of Dissertation | PG10 |
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Supervisor |
| 10 | Declaration by the Student | PG11 |
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Supervisor |
| 11 | Certificate for Classified Data | PG12 |
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Supervisor |
| 12 | Certificate Regarding English Checking | PG13 |
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Supervisor |
| 13 | Copyright and Consent Form | PG14 |
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Supervisor |
| Sn No | Application For | Form No | Download | Submitted to |
|---|---|---|---|---|
| 1 | Physical registration form for Part-time / External Ph.D Scholars | PT1 |
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Supervisor |
| 2 | Claiming Arrear of Assistantship / Scholarship | PG1 |
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HOD / Convener (DPGC) |
| 3 | Pursuing Research Internship / Academic Work | PG2 |
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Supervisor |
| 4 | Application form for Semester Leave | PG7 |
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Supervisor / Convener (DPGC)
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| 5 | Course Waiver to Ph.D Scholar | PH1 |
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Convenor (DPGC) |
| 6 | Pre-Submission Thesis Assessment by Doctoral Scrutiny Committee | PH6 |
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Supervisor |
| 7 | Particulars of candidate for Submission of Synopsis for Ph.D | PH9 |
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Supervisor |
| 8 | Copyright and Consent Form | PH10 |
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Supervisor |
| 9 | Certificate for Classified Data | PH11 |
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Supervisor |
| 10 | Certificate regarding English Check | PH12 |
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Supervisor |
| 11 | Statement of Corrections for Revision of Ph.D Thesis | PH14 |
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Supervisor |
| 12 | Certificate For Final Version of Thesis | PH16 |
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Supervisor |
| 13 | Receipt of Soft Copy of Thesis at Central Library | PH17 |
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Supervisor |
| 14 | Compliance of UGC Regulations Certificate/ Ph.D Course Work Certificate / Provisional Ph.D Certificate | PH19 |
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| 15 | Inclusion of Co-Supervisor (Internal/External) | PH21 |
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Supervisor |
| 16 | Change of Supervisor / Co-Supervisor (Internal/External) | PH22 |
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DSC Chairperson |
| Sn No | Application For | Form No | Download | Submitted to |
|---|---|---|---|---|
| 1 | Change of Grade [Only for Course Instructor] | F1 |
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HOD |
| 2 | Report of the Conduct of Examination | F2 |
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Dean (Academic) |
| 3 | Remuneration Bill for Summer Semester | F3 |
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HOD |
| 4 | Honorarium for Teaching Assistance for Summer Semester | F4 |
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HOD |
| 5 | Report on Unfair Means in Examinations | F5 |
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Dean (Academic) |
| 6 | Research Proposal Seminar Report | PG9 |
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Convener (DPGC) |
| 7 | Doctoral Scrutiny Committee Recommendation on Specific Purpose | PH20 |
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Convener (DPGC) |
| 8 | Constitution of Doctoral Scrutiny Committee (DSC) | PH2 |
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Convener (DPGC) |
| 9 | Form for 2nd Semester Course Work Proposed By DSC for Ph.D Scholar | PH3 |
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Convener (DPGC) |
| 10 | Comprehensive Examination Report | PH4 |
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Convener (DPGC) |
| 11 | Research Proposal Seminar Report | PH5 |
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Convener (DPGC) |
| 12 | Pre-Submission Report of Ph.D Scholar | PH7 |
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Convener (DPGC) |
| 13 | Certificate for Acceptance of Draft Thesis by DSC | PH7A |
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Convener (DPGC) |
| 14 | Suggested Panel of Examiners | PH8 |
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HOD |
| 15 | Certificate from Supervisor(s) | PH13 |
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AR (PG) |
| 16 | Viva-voce Report for Ph.D | PH15 |
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Convener (DPGC) |
| 17 | Remuneration Bill of External Examiner (Indian) | PH18 |
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HOD |
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New Student |
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Admission to Ph.D Program |
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Registration for 1st Sem Mandatory Course Work |
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CGPA < 6.5 |
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Completion of 1st Semester with min CGPA of 6.5 |
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Fellowship STOPPED |
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Allotment of Supervisor and Co-Supervisor (if any) |
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Formation & Approval of DSC |
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Allotment of courses for 2nd Semester through DSC |
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Approval of DSC Recommendation |
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Uploading of Course Information on MIS by Academic Section |
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Registration for 2nd Semester |
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CGPA < 6.5 |
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Completion of 2nd Semester with min CGPA of 6.5 |
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Fellowship STOPPED |
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NO |
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YES |
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Scholar joined after Masters in relevant field |
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Completion of Minimum Course Credit with CGPA >= 6.5 |
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STEP No 13 |
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(YES ) |
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Completion of Minimum Course Credit with CGPA >= 6.5 |
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Registration for 3rd Semester |
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No |
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List of Eligible Candidates will be released by the Academic Section for Comprehensive Examination |
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Completion of 3rd Semester with min CGPA of 6.5 |
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Fellowship STOPPED |
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Registration for 3rd/4th/5th Semester (36 Thesis Credit) alongwith the resumption of fellowship (as applicable) |
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Registration for 4th Semester |
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CGPA < 6.5 |
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Comprehensive Examination conducted by DSC of respective student within TWO months after release of eligible list of candidates |
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Completion of Minimum Course Credit with CGPA >= 6.5 |
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Termination |
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STEP No 13 |
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Unsatisfactory |
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Not Conducted |
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Result of Comprehensive Examination Submitted to Academic Section |
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Comprehensive Examination re-conducted within ONE month |
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Termination |
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Satisfactory(S) |
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Unsatisfactory |
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Result of Comprehensive Examination |
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Termination |
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Formally Admitted to Ph.D Program |
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STEP No. 17 |
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Not Delivered |
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Research Proposal Seminar delivered before the DSC within THREE months after completion of the Comprehensive Examination |
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Termination |
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Unsatisfactory |
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Result of Research Proposal Seminar |
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On Unsatisfactory (X) result, candidate will make a request for extension or re-examination |
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Satisfactory (S) |
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DSC Recommendation |
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Result of Research Proposal Seminar Submitted to Academic Section |
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Dean (Academic) may grant an extension up to ONE month |
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Not Completed |
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Not Delivered |
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Comprehensive Viva & Research Propoal Seminar completed before the commencement of next semester classes |
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Research Proposal Seminar delivered within ONE month after extension granted |
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Termination |
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Not Registered |
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Unsatisfactory |
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| Termination |
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Student will register in every semester with 36 Thesis Credit |
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Result of Research Proposal Seminar |
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Termination |
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Scholars are eligible for Change of Registration from Full-Time to Part-Time/External Ph.D. Programme |
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STEP No. 20 |
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On Completion of min 2 Years (Semester 1 to 4) |
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List of Candidates eligible for Enhanced Fellowship |
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DSC Recommendation for Revision of Fellowship |
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Yes |
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Accumulation of two or more Xs |
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Letter of warning will be issued to a Scholar by the HOD |
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STEP No. 28 |
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Yes |
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Accumulation of more than 3Xs |
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Termination |
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Equal to 5 |
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Registration Period is less than 5 Years |
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Fellowship STOPPED |
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Earn minimum 216 Thesis Credit |
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Earn minimum 216 Thesis Credit |
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Scholar is ready for Pre-Submission |
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STEP No. 32 |
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Less than 4 |
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Not Ready |
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| On Completion of FOUR YEARS |
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Scholar is ready for Pre-Submission |
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Scholar will continue research |
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6/7 Years Over |
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| STEP No. 32 |
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Number of Year >= 4 (i.e, Semester >= 8) |
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Completed work before the end of 6/7 years |
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Termination |
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Apply for Pre-Submission Seminar through DSC |
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STEP No. 32 |
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Approval given by Academic Section to Conduct Pre-Submission Seminar |
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Not Conducted |
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Not Given |
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Pre-Submission Seminar conducted within THREE months after approval is given |
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Scholar may apply for extension through DSC |
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STEP No. 33 |
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Not Conducted |
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Pre-Submission Report alongwith List of examiners and other relevant documents submitted to Academic Section within 7 days |
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Pre-Submission Seminar conducted within EXTENDED period |
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STEP No. 33 |
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Appointment of Examiners by Examination Board |
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STEP No. 35 |
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Not Submitted |
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Not Given |
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Submission of FINAL THESIS for evaluation within THREE months after approval of pre-submission seminar was given |
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Scholar may apply for extension through DSC |
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STEP No. 33 |
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Not Submitted |
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FINAL THESIS Submitted within EXTENDED period |
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STEP No. 33 |
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Semester Registration not required & Fellowship Stopped |
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STEP No. 39 |
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Appointment of Examiners by Examination Board |
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Thesis Evaluation by Examiners |
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Revision Required |
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Standing Committee Decision over Evaluation Report |
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Revision as per Examiner's Report |
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PhD Viva Voce Examination |
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Submission of Revised Thesis to Academic Section |
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Re-Evaluation Required |
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Standing Committee Decision over Ph.D Viva |
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STEP No. 41 | |
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STEP No. 43 |
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Viva Voce Report, Final Thesis, and Other Documents submission to Academic Section |
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Approval of Viva-voce Report in Examination Board |
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Recommendation for Award of Ph.D |
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Ratification in Senate |
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Approval by BOG |
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Award of Degree |
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(MIS, Email, Parents Portal)
(Existing & Passout Student)
Prof. Chiranjeev Kumar
Dean, Academic
dacad@iitism.ac.in
+91-326-223-5213
Prof. Barun Kumar Nandi
Associate Dean, Academic (PG)
adpg@iitism.ac.in
+91-326-223-5218
Prof. Sheeja Jagadevan
Associate Dean, Academic (UG)
adug@iitism.ac.in
0326- 223-5230
Mr. Ranti Dev Sharma
Deputy Registrar (Academic)
dracad@iitism.ac.in
+91-326-223-5626
Mr. Kamlesh Kumar
Assistant Registrar (UG)
arug@iitism.ac.in
+91-326-223-5548
Mr. Mrityunjay Kumar Manglam
Assistant Registrar (PG)
arpg@iitism.ac.in
+91-326-223-5625
Ashis Sarkar
Consultant (Academic)
ashiss@iitism.ac.in
+91-326-223-