IIT ISM DHANBAD Academics

All Students

Sn No	Application For	Form No	Submit to
1	Academic Overload / Underload	A1	Academic Section
2	Adding/Dropping of Course(s)	A2	Academic Section
3	Application for Summer Semester	A3	Academic Section
4	Application for Make-up Examination	A4	Academic Section
5	Reinstatement in Program	A5	Academic Section
6	Attendance Waiver Form	A6	Academic Section
7	APPLICATION FOR FOREIGN VISIT – FOR ACADEMIC PURPOSE	A7	Academic Section
8	Migration Certificate	A9	Academic Section
9	Transcript	A12	Academic Section
10	Duplicate Certificates	A13	Academic Section
11	Verification of Degree/Grade Card/Other Documents	A14	Academic Section
10	Login Credential of Parent Portal, MIS, Institute Email	A15	Academic Section
11	Re-Issue of Identity Card	A16	Academic Section
12	Form for Offline Registration	A17	Academic Section
13	Form for Academic Helpdesk	A20	Academic Section
14	PROPOSAL FOR OFFERING OF NEW SPECIALIZED COURSE(S)	A21	Academic Section

UG Students

Sn No	Application For	Form No	Submit to
1	Scholarship (Dual Degree / Int. M.Tech Program)	UG1	Academic Section
2	Pursuing Internship / Academic Work	UG2	HOD / Dean (IRAA) (As Applicable)
3	Application form for Semester Leave	UG3	Convener (DUGC)
4	Mentor Mentee Interaction	UG4
5	Mentor Mentee Interaction	UG5

PG Students

Sn No	Application For	Form No	Submit to
1	Claiming Arrear of Assistantship / Scholarship	PG1	HOD / Convener (DPGC)
2	Pursuing Research Internship / Academic Work	PG2	Supervisor (As Applicable)
3	Application for Changing Registration from PG to Integrated PG-Ph.D.	PG3	Convener (DPGC)
4	Application for PG Diploma	PG4	Convener (DPGC)
5	Receipt of Soft Copy of PG Thesis at Central Library	PG5	Convener (DPGC)
6	Inclusion of External Co-Supervisor	PG6	Supervisor
7	Application form for Semester Leave	PG7	Supervisor / Convener (DPGC) (As Applicable)
8	Intimation about the Industrial Internship	PG8	Supervisor
9	RESEARCH PROPOSAL SEMINAR REPORT	PG9	Convener, DPGC
10	Certificate for the Final Version of Dissertation	PG10	Supervisor
11	Declaration by the Student	PG11	Supervisor
12	Certificate for Classified Data	PG12	Supervisor
13	Certificate Regarding English Checking	PG13	Supervisor
14	Copyright and Consent Form	PG14	Supervisor
15	CONVERSION OF M.TECH PROGRAM FROM FULL TIME TO PART TIME	PG15	Convener (DPGC)/HOD

Research Scholars

Sn No	Application For	Form No	Submit to
1	Physical registration form for Part-time / External Ph.D Scholars	PT1	Supervisor
2	Claiming Arrear of Assistantship / Scholarship	PG1	HOD / Convener (DPGC)
3	Pursuing Research Internship / Academic Work	PG2	Supervisor
4	pplication form for Semester Leave	PG7	Supervisor / Convener (DPGC) (As Applicable)
5	Academic Works Outside The Institute	PH1	Supervisor
6	Pre-Submission Thesis Assessment by Doctoral Scrutiny Committee	PH6	Supervisor
7	Particulars of candidate for Submission of Synopsis for Ph.D	PH9	Supervisor
8	Copyright and Consent Form	PH10	Supervisor
9	Certificate for Classified Data	PH11	Supervisor
10	Certificate regarding English Check	PH12	Supervisor
11	Statement of Corrections for Revision of Ph.D Thesis	PH14	Supervisor
12	Certificate Regarding English Checking	PG13	Supervisor
13	Certificate For Final Version of Thesis	PH16	Supervisor
14	Compliance of UGC Regulations Certificate/ Ph.D Course Work Certificate / Provisional Ph.D Certificate	PH19	Academic Section
15	Inclusion Of Joint-Supervisor (Internal/External) After Approval Of Ph2	PH21	Supervisor
16	Change Of Supervisor/ Joint-Supervisor (Internal/External)	PH22	DSC Chairperson
17	NDC Format		Supervisor
18	RECEIPT OF SOFT COPY OF THESIS AT CENTRAL LIBRARY	PH17	AR(PG)
19	FORM FOR CLAIMING HRA BY MARRIED PH.D. SCHOLARS	PH23	Academic Section
20	Request for the Clearance of Comprehensive Viva	PH3A	Academic Section
21	FORM FOR CONTINUATION / ENHANCEMENT OF PMRF FELLOWSHIP	PH24	Academic Section
22	PH-25(Undertaking by the Authors for Deptt. of HSS)	PH25	Academic Section

Faculty Members

Sn No	Application For	Form No	Submit to
1	Change of Grade [Only for Course Instructor]	F1	HOD
2	Report of the Conduct of Examination	F2	Dean (Academic)
3	Remuneration Bill for Summer Semester	F3	HOD
4	Honorarium for Teaching Assistance for Summer Semester	F4	HOD
5	Report on Unfair Means in Examinations	F5	Dean (Academic)
6	Research Proposal Seminar Report	PG9	Convener (DPGC)
7	Doctoral Scrutiny Committee Recommendation on Specific Purpose	PH20	Convener (DPGC)
8	Constitution of Doctoral Scrutiny Committee (DSC)	PH2	Convener (DPGC)
9	Form for 2nd Semester Course Work Proposed By DSC for Ph.D Scholar	PH3	Convener (DPGC)
10	Comprehensive Examination Report	PH4	Convener (DPGC)
11	Research Proposal Seminar Report	PH5	Convener (DPGC)
12	Pre-Submission Report of Ph.D Scholar	PH7	Convener (DPGC)
13	Certificate for Acceptance of Draft Thesis by DSC	PH7A	Convener (DPGC)
14	Suggested Panel of Examiners	PH8	HOD
15	Certificate from Supervisor(s)	PH13	AR (PG)
16	Viva-voce Report for Ph.D	PH15	Convener (DPGC)
17	Remuneration Bill of External Examiner (Indian)	PH18	HOD
18	RECEIPT OF SOFT COPY OF THESIS AT CENTRAL LIBRARY	PH17	AR(PG)

Ph.D Road Map

		New Student
		↓ (STEP 01)
		Admission to Ph.D Program
		↓ (STEP 02)
		Registration for 1st Sem Mandatory Course Work
		↓
		↓ (STEP 03)	CGPA < 6.5
		Completion of 1st Semester with min CGPA of 6.5	→	→	Fellowship STOPPED
		↓ (STEP 04)
		Allotment of Supervisor and Co-Supervisor (if any)
		↓ (STEP 05)
		Formation & Approval of DSC
		↓ (STEP 06)
		Allotment of courses for 2nd Semester through DSC
		↓ (STEP 07)
		Approval of DSC Recommendation
		↓ (STEP 08)
		Uploading of Course Information on MIS by Academic Section
		↓ (STEP 09)
		Registration for 2nd Semester
		↓
		↓ (STEP 10)	CGPA < 6.5
		Completion of 2nd Semester with min CGPA of 6.5	→	→	Fellowship STOPPED
		↓
		↓ (STEP 11)	NO			YES
		Scholar joined after Masters in relevant field	→	→	Completion of Minimum Course Credit with CGPA >= 6.5	→	STEP No 13
		(YES )↓ (STEP 12)			↓ (NO)
		Completion of Minimum Course Credit with CGPA >= 6.5			Registration for 3rd Semester
		↓			↓
		↓ (STEP 13)			↓	No
		List of Eligible Candidates will be released by the Academic Section for Comprehensive Examination			Completion of 3rd Semester with min CGPA of 6.5	→	Fellowship STOPPED
		↓ (STEP 14)			↓ (NO)
		Registration for 3rd/4th/5th Semester (36 Thesis Credit) alongwith the resumption of fellowship (as applicable)			Registration for 4th Semester
		↓			↓
		↓ (STEP 15)			↓	CGPA < 6.5
		Comprehensive Examination conducted by DSC of respective student within TWO months after release of eligible list of candidates			Completion of Minimum Course Credit with CGPA >= 6.5	→	Discontinuation of Ph.D
		↓			↓
		↓ (STEP 16)			STEP No 13
		↓
		↓	Unsatisfactory			Not Conducted
		Result of Comprehensive Examination Submitted to Academic Section	→	→	Comprehensive Examination re-conducted within ONE month	→	Discontinuation of Ph.D
		↓			↓ (YES)
		Satisfactory(S)			↓	Unsatisfactory
		↓ (STEP 17)			Result of Comprehensive Examination	→	Discontinuation of Ph.D
		Formally Admitted to Ph.D Program			↓ Satisfactory(S)
		↓			STEP No. 17
		↓ (STEP 18)
		↓	Not Delivered
		Research Proposal Seminar delivered before the DSC within THREE months after completion of the Comprehensive Examination	→	→	Discontinuation of Ph.D
		↓
		↓ (STEP 19)	Unsatisfactory
		Result of Research Proposal Seminar	→	→	On Unsatisfactory (X) result, candidate will make a request for extension or re-examination
		↓			↓
		Satisfactory (S)			DSC Recommendation
		↓ (STEP 20)			↓
		Result of Research Proposal Seminar Submitted to Academic Section			Dean (Academic) may grant an extension up to ONE month
		↓			↓
	Not Completed	↓ (STEP 21)			↓	Not Delivered
Discontinuation of Ph.D	←	Comprehensive Viva & Research Propoal Seminar completed before the commencement of next semester classes			Research Proposal Seminar delivered within ONE month after extension granted	→	Discontinuation of Ph.D
		↓			↓
	Not Registered	↓ (STEP 22)			↓	Unsatisfactory
Discontinuation of Ph.D	←	Student will register in every semester with 36 Thesis Credit			Result of Research Proposal Seminar	→	Discontinuation of Ph.D
		↓ (STEP 23)			↓ Satisfactory (S)
		Scholars are eligible for Change of Registration from Full-Time to Part-Time/External Ph.D. Programme			STEP No. 20
		↓ (STEP 24)
		On Completion of min 2 Years (Semester 1 to 4)
		↓ (STEP 25)
		List of Candidates eligible for Enhanced Fellowship
		↓ (STEP 26)
		DSC Recommendation for Revision of Fellowship
		↓
		↓ (STEP 27)	Yes
		Accumulation of two or more Xs	→	→	Letter of warning will be issued to a Scholar by the HOD	→	STEP No. 28
		↓
		↓ (STEP 28)	Yes
		Accumulation of more than 3Xs	→	→	Discontinuation of Ph.D
		↓
		↓ (STEP 29)	Equal to 5
		Registration Period is less than 5 Years	→	→	Fellowship STOPPED
		↓ (STEP 30)			↓
		Earn minimum 216 Thesis Credit			Earn minimum 216 Thesis Credit
		↓			↓
		↓ (STEP 31)			Scholar is ready for Pre-Submission	→	STEP No. 32
		↓
	Less than 4	↓	Not Ready
On Completion of FOUR YEARS	←	Scholar is ready for Pre-Submission	→	→	Scholar will continue research
↓		↓ (STEP 32)			↓	6/7 Years Over
STEP No. 32		Number of Year >= 4 (i.e, Semester >= 8)			Completed work before the end of 6/7 years	→	Discontinuation of Ph.D
		↓ (STEP 33)			↓
		Apply for Pre-Submission Seminar through DSC			STEP No. 32
		↓ (STEP 34)
		Approval given by Academic Section to Conduct Pre-Submission Seminar
		↓
		↓ (STEP 35)	Not Conducted			Not Given
		Pre-Submission Seminar conducted within THREE months after approval is given	→	→	Scholar may apply for extension through DSC	→	STEP No. 33
		↓			↓
		↓ (STEP 36)			↓	Not Conducted
		Pre-Submission Report alongwith List of examiners and other relevant documents submitted to Academic Section within 7 days			Pre-Submission Seminar conducted within EXTENDED period	→	STEP No. 33
		↓ (STEP 37)			↓
		Appointment of Examiners by Examination Board			STEP No. 35
		↓
		↓ (STEP 38)	Not Submitted			Not Given
		Submission of FINAL THESIS for evaluation within THREE months after approval of pre-submission seminar was given	→	→	Scholar may apply for extension through DSC	→	STEP No. 33
		↓			↓
		↓ (STEP 39)			↓	Not Submitted
		↓			FINAL THESIS Submitted within EXTENDED period	→	STEP No. 33
		Semester Registration not required & Fellowship Stopped			↓
		↓ (STEP 40)			STEP No. 39
		Appointment of Examiners by Examination Board
		↓ (STEP 41)
		Thesis Evaluation by Examiners
		↓
		↓ (STEP 42)	Revision Required
		Standing Committee Decision over Evaluation Report	→	→	Revision as per Examiner's Report
		↓ (STEP 43)			↓
		PhD Viva Voce Examination			Submission of Revised Thesis to Academic Section
		↓ (STEP 44)			↓
		↓			↓	Re-Evaluation Required
					Standing Committee Decision over Ph.D Viva	→	STEP No. 41
		↓			↓
					STEP No. 43
		Viva Voce Report, Final Thesis, and Other Documents submission to Academic Section
		↓ (STEP 45)
		Approval of Viva-voce Report in Examination Board
		↓ (STEP 46)
		Recommendation for Award of Ph.D
		↓ (STEP 47)
		Ratification in Senate
		↓ (STEP 48)
		Approval by BOG
		↓ (STEP 49)
		Award of Degree